UVic webmail | Email for students – University of Victoria

Do you have any information about UVic webmail?, No need to worry if you don’t have one, because here we share some useful info about UVic webmail login, email setup, register account, import and export email, reset email & password and more information.

What is UVic webmail ?

A new version of the UVic webmail service is now available to you. This enhanced service provides roundcube provides a new user interface based on the webmail client that includes feedback you provide on the webmail beta service. Offers modern browsers, including mobile browsers, to self-service tools for organizing email filters, vacation messages and email forwarding.

Single-sign-on using your NetLink ID and passphrase in the UVic email. If you are using a secondary NetLink ID, you can access a compatible version of webmail using the Webmail Secondary service.

UVic Email

All Canada or other students at Victoria University (UVic) can create an email account. UVic email accounts have the domain@uvic.ca and you are offered 1GB of storage space. This email is used for university communications, including emails from instructors and important notice.

UVic webmail login or sign in

When you sign up for a NetLink ID, you will also be given a UVic email account. Your email address is your NetLinkID@uvic.ca. Login to the student webmail system to activate the UVic email account. UVic email accounts online via webmail below Access.

• First Open this webpage link webmailprod.uvic.ca.
• Enter your NetLink ID.
• Enter your Password.
• And tick ‘Keep me signed in for 8 hours‘ option.
• Then last click on ‘Sign in‘ button.

UVic webmail for Secondary NetLink IDs

If you are using a secondary NetLink ID, you can make webmail compatible using the webmail secondary service.

• Open and Visit this link.
• Enter your Username and Password.
• Then click on ‘Login‘ button.

What is a UVic NetLink ID?

A NetLink ID account for students, researchers, faculty, and staff provides you with a secure username and passphrase for continuous and unified access to UVic systems and services you are authorized, such as educational records, email, campus Wi-Fi, banner services.

• Go to link and you to sign up for a NetLink ID.
• When you sign up for a NetLink ID you can sign up for an email address and web space even if you are a current faculty, staff or student.
• Applicants can apply for a NetLink ID but limited resources of campus resources will be accessed.
• Only one primary NetLink ID per person is allowed.

To sign up for a NetLink ID, provide some personal information, including your V-number (legacy student numbers will not work). If you are a student or a student looking for a NetLink ID, you should contact the Registrar’s Office to get your V-number; If you are an employee, contact Payroll/HRIS.

• Open this link and create NetLink ID

How to Use NetLink ID?

A primary NetLink ID at Victoria University has revealed your identity online. Primary NetLink ID is a personal identifier used to have your username for various services provided by UVic. Register for all UVic students, faculty and staff NetLink ID for University Systems. Your NetLink ID is your gateway to UVic systems and services, for which you can authenticate like online tools available.

NetLink ID account Benefits

• Fewer usernames and passwords to remember; your NetLink ID and passphrase allow you to access web based systems at UVic which have chosen to use single sign on as their authentication method.
• Your passphrase will only be provided once per session to a trusted application at a known web address.
• Trust the security and privacy of data that is important to you and UVic.
• It is important to provide a non-UVic email address and / or phone number that is used for identification verification in important interactions such as changing your passphrase.

UVic (University of Victoria) Email POP and IMAP Server Settings

If you want to use an email client to verify and manage your email, you must first decide whether to open your email account or set up an IMAP server settings. These university systems recommend IMAP for most users. Below are IMAP & POP settings that you can see.

POP server settings

POP (Post Office Protocol) downloads all messages from your inbox to the email server on your computer’s hard drive. Email is managed locally on your machine without the need for a continuous internet connection. Downloaded messages have been deleted from the email server.

• Account type: POP
• Outgoing mail server: smtp.uvic.ca
• SMTP: requires authentication
• SMTP port: 587

Select the POP server

• You can check your UVic email from just one computer.
• You want UVic webmail to display only new messages that have not been downloaded to your computer.
• Check your UVic email over a slow dial-up connection.

IMAP server settings

IMAP (Internet Message Access Protocol) keeps all messages on the email server. Message headers are downloaded when you check your email, and a copy of the individual emails will be transferred to your computer when the message is selected for viewing. The original email stays on the server until you delete it manually from the server.

• Account type: IMAP
• Incoming mail server: imap.uvic.ca
• SSL: encrypted connection
• IMAP port: 993

Select the IMAP server

• Check your UVic email from multiple computers.
• You want UVic webmail to display previously read messages.
• You want UVic webmail to access the folders you created in your email client.
• Setup email client to access the folders created in UVic webmail.

How ot Configure UVic webmail on iPhone ?

You can configure, set up, and even use your UVic webmail account for use with your iPhone, iPad, or iPod Touch device. While these instructions or guidelines are for your iPhone, they may also apply to other iOS devices. Please note that the procedure is different for faculty and staff with a Microsoft exchange account. These instructions represent the setup on a device running iOS 14.

Setup UVic Process

• Tap on the settings icon on your iOS device.
• Then click on the mail icon (password, mail, contacts, calendars, notes, phone, message, etc).
• Tap Accounts option.
• Tap Add Account option.
• In the list of email providers, then click Other option (iCloud, google.com. Outlook.com, AOL etc).
• When in another section, tap Add Mail Account on the new account screen, you enter the following information:
  – Name: enter your name as you want it to apear on outgoing messages.
  – Address: choose your UVic email address (NetlinkID@uvic.ca).
  – Password: choose your UVic webmail password (i.e., your NetLink ID password).
  – Description: UVic webmail (or something else that you will identify).
• And then press ‘Next’ button.
• Make sure the server type is IMAP server.
• Under the Incoming mail server settings, enter the following information below:
  – Host Name: imap.uvic.ca.
  – User Name: enter your NetLink ID (i.e. the first part of your UVic email address).
  – Password: choose your UVic webmail password (i.e., your NetLink ID password).
• Under Outgoing mail server settings, enter the following complete information:
  – Host Name: smtp.uvic.ca.
  – User Name: enter your NetLink ID (i.e. the first part of your UVic email address).
  – Password: choose your UVic webmail password (i.e., your NetLink password).
• Then click on ‘Next’ button.
• Click on the Save button.
• After a few moments (this can take up to a couple of minutes), then your account should be verified.
• Congratulations! UVic webmail account is now added successfully and you can use now.

Configure Exchange iPhone and iPad

Before you begin this process, it is assumed that your iPhone / iPod Touch uses firmware version 2.0 or higher. You have a NetLink ID, a password and a Microsoft Exchange account. Instructions are different for students and webmail users.

• From the Home screen, then click the Settings icon.
• Select Mail, Contacts, Calendars your devices.
• Click on Add Account option.
• Select Microsoft Exchange option.
• Enter your credentials, and then click the Next button.
• The iPhone Exchange will try to find the server settings automatically.
• If you want to reply and accept the certificate for uvic.ca.
• Select the services you want to sync with Exchange and press Save in the upper right corner.
• If you have already entered contact or calendar data, it will be deleted and replaced with information synchronized with the Exchange.

Configure UVic webmail on Outlook 2016 & Outlook 365

You can configure, set up, and even use your UVic webmail account for use with your Outlook 2016 & Outlook 365. While these instructions or guidelines are for your Outlook 2016 & Outlook 365.

• Click the Windows key at the bottom of your screen, and type Control Panel.
• And then select the Control Panel application option.
• Select the Mail option.
• Select your email accounts.
• Choose ‘New’ button.
• Select manual setup or additional server types.
• And click Next button.
• Click on POP or IMAP and then click Next button.
• Fill in your user information, and server information, then login information and then click on more settings option.
  – Account type: IMAP
  – Incoming mail server: imap.uvic.ca
  – Outgoing mail server: smtp.uvic.ca
• In the Outgoing Server tab, then select My Outgoing Server (SMTP) needs authentication and the same settings as my incoming mail server will be used.
• Toggle on the Advanced tab.
• In the Advanced tab, then enter 993 for incoming server (IMAP) and select SSL for encrypted connection.
• Enter 587 for Outgoing Server (SMTP) and select Auto select for Encrypted Connection.
• Click OK button to return to the screen from step 7.
• Hit Next to verify your account settings.
• Click Close to finish option and then your account is set up successfully.

How to Setup UVic email with Mac Mail ?

If you need help setting up UVic with Mac Mail, read this complete guide.

• Open your Mac Mail.
• If you haven’t used Mail on your Mac before, skip the step.
• From the Mail menu, then select the Add your account option.
• When prompted to select a mail account provider, then select another mail account option.
• And then select Continue button.
• Enter your name, email address and password in the fields as shown your screen.
• And click Sign In button.
• Select the apps you want to use with this account, then click Done button.
• Go to Mail> Preferences> Accounts> Server Settings tab and automatically manage connection settings on incoming mail server settings and outgoing mail server settings.
• Enter the settings as shown below:
  – Make sure TLS / SSL usage is selected for both IMAP and SMTP.
• Finally click on the ‘Save’ button.
• Finished! Your email is now set up on Mac Mail.

Configure Exchange: Mac Mail in Mac OS X on UVic webmail

Although University Systems has confirmed that Mac Mail works with Exchange, please be aware that Mac Mail is not a fully supported application. To configure supported email, see the email setup features below.

Before following these instructions, make sure you have a Microsoft Exchange email and calendaring account. Contact the computer help desk if you are not sure.

Exchange: Mac Mail in Mac OS

• If Mail starts, create a new account wizard, doesn’t launch automatically, go to the File option menu.
• And select Add Account option.
• Enter your full name as you would like it to appear, your UVic email address, and your NetLink ID password.
• Click on Continue button.
• Set the account type on the exchange and enter the following information:
  – Description: if you want, you can enter the account description.
  – Incoming mail server: mail.uvic.ca.
  – Username: enter your NetLink ID.
  – Password: choose your NetLink ID password.
  – Outlook web server access server: mail.uvic.ca.
• Click Continue button (at this point, it will test the authentication).
• After a few seconds, you will see the Outgoing Server settings screen.
• Enter mail.uvic.ca as the outgoing mail server settings.
• Then just use this server as well as use the he authentication checkbox.
• Enter your NetLink ID as your username and your NetLink password.
• Click Continue button.
• The View Certificate window will open stating that it will not be able to verify the identity of mail.uvic.ca.
• Click Show Certificate and then UVic email Always check trust when connecting with.
• Click Connect button.
• Enter your NetLink ID and password and click on OK button.
• The Account Summary screen will open.
• Click on Create button.
• You will be presented with the option to import mailboxes.
• This will be to receive data from another email program on your local machine.
• If you do not need to import from another program, then click Done button.
• It will take a few seconds to load each folder for the first time.
• If you already have a large number of folders on the Exchange, it may take up to 15 minutes for all mailboxes to load for the first time.

How to Manage Junk Settings – UVic webmail?

UVic webmail has spam filters that you can enable. Subscribing to these filters will block incoming emails that can be identified as spam by online groups.

• Login to your webmail account webmail.uvic.ca.
• Located near the top of the page, then click Options.
• Click on Spam Filters.
• Using the drop-down list, then select where you want to move your spam delivery.
• Your junk e-mail folder is recommended. Then, in the second drop-down list, select what you want to scan.
• Select which spam list you want to subscribe to by clicking the checkbox next to the list name.
• You can pick them all up.
• When you are finished, click Save button.

Periodically check your junk e-mail folder (or whatever folder you selected in step 4) to make sure legitimate emails aren’t accidentally tagged as spam.

Setup UVic webmail on Outlook 2011/2016 for Mac

• First Open your Outlook 2011/2016.
• From the Outlook menu, then select Preferences option.
• Click on the Accounts tab.
• In the lower-left corner of the Accounts dialog box and then click the plus sign (+) option.
• Choose New Account from the drop-down list.
• Type your email address and select Continue button.
• Select the IMAP account type and enter your username (your NetLink ID), and then your password in the field.
• Fill in the incoming server setting and outgoing server settings as shown.
• Don’t forget to use SSL to connect.
• Your detailed account settings are now shown.
• The description and full name of the accounts in the Accounts menu can be changed if you want to change.
• Close the window to complete and success the setup.

University Email Forwarding on UVic webmail

The following instructions help you set up auto-forwarding to another email address webmail.uvic.ca. Any changes to the filters on will affect how your mail is handled on any email clients connected from your UVic email address. You can do email forwarding using the steps below.

• First Log in to webmail.uvic.ca link with your NetLink ID and passphrase.
• In the top right corner, then click Settings option.
• In the Settings, then click on Filters tab in the left sidebar.
• Add a new Filter using the + icon at the bottom.
• Give your filter a name (eg. Auto-Forwarding), then do the following:
  – Set For incoming mail to all messages.
  – For execute the following actions, choose Redirect message to.
  – Enter in the email address that you’d like to forward your messages to in th box.
• Click on Save button.
• Your Finished setup! If you want to turn off the filter but still keep it for future use, click Filter disabled next to the Save button.

If you are unable to configure your forwarding email, to speak contact the Computer Help Desk.

How to Create an email Filter on University of Victoria ?

Filters (sometimes referred to as ‘rules’) can help keep your email account tidy as well as free of junk and spam emails. For example, you can create a filter to call any email with the word “university” in the subject line “UVic” on an automatically created personal folder.

To create filters

• Visit webmail.uvic.ca and sign in with your NetLink ID and password.
• Click Settings next to the page on the right.
• On the left, then click on Filters option.
• You will then need to click + to create a new filter.
• The following window will appear and you will be able to create a name and set specific rules and where the email should go.

So if, for example, you are receiving a lot of spam from the email address “ispam@junk.com”, you can move all message from that address straight into your deleted folder by entering the following settings:

• Click “Save” button.
• Your new filter will then be displayed.
• You can always view, edit or delete your filters at any time.

Email Signature add on UVic webmail

Email is considered an important means of communication on and off campus. Many people include email signatures with every email they send, as delivering contact information and demonstrating a connection to their organization are both practical forms.

As part of an overall effort toward more relevant youth visual identification, they introduced you to three options for standard Edge email signatures.

Add a Signature on Windows

• Open your Outlook and go to the orange file menu in the upper left corner, then click Options.
• Click Mail in the left-hand menu, and then click Signatures option.
• Click New to create a new signature.
• Write the name for this signature (it can be whatever you like).
• Copy one of the approved signatures (above) in large text boxes.
• Make sure the font is set to Calibri (sometimes Outlook will be defaulted to “inherit”).
• Leave color and font size as is.
• To paste, right-click and under Paste Options, select Merge Formatting.
• Edit the appropriate text with your name and professional contact information.
• Before clicking OK button, you can choose to create your default signature in the upper right corner of this window your default signature in the top right corner of this window.

Add a Signature Outlook and Mac

• Open your Outlook and click on Preferences in the Outlook menu.
• Click on the signatures option.
• Create a new signature by clicking on the + sign button.
• Give it a name you like.
• Copy one of the approved signatures (above) in large text boxes.
• Paste the signature by right-clicking and selecting while retaining the source formatting.
• Edit the appropriate text with your name and professional contact information.
• Before closing the window, you can choose to make this your default signature by clicking on the default signatures.

Add a Signature Outlook Web App

The best way to add your signature through a web browser is to use Internet Explorer. You can use Firefox, Safari or Chrome, but these instructions may be different.

• Login to your email account via mail.uvic.ca.
• In the upper right corner, then click the little black cog / gear settings icon.
• This will take you to the options.
• Under the Options menu, then click Settings option.
• Copy and paste one of the approved signatures (above) into the Email Signature box.
• Edit the appropriate text with your name and professional contact information.
• Click on Save button.

Contact support and Email on UVic (Universiry of Victoria)

As much help and support is available for any technology as good help. The University Systems provides assistance through a single point of contact, the Computer Help Desk. They also provide a number of design and support services to help you make the most of information technology.

The Service Center provides information and advice to the faculty, staff and students of the University for the services rendered by the University Systems. If you can’t find the information you need on our website, or if you need help, please contact us.

Details of the service they provide to all members of the university community can be found in the Service Level Commitment. They resolve any issues that users may experience and accept orders for repair of computer devices.

Remote support

The physical locations of the computer help desk will remain closed until further notice. However, we continue to be available for remote support during the following hours:

• Email: helpdesk@uvic.ca
• Monday to Friday: 8:00 a.m. to 11:00 p.m.
• Weekends: 10:00 a.m. to 10:00 p.m.
• Stat holidays: 10:00 a.m. to 6:00 p.m.
• Telephone: 250-721-7687 (Toll Free: 1-844-721-7687)

Computer help desk consultants

There are a number of analysts working at the computer help desk, mostly working part-time to cover extended hours. Usually the consultant is a student of UVic who has a strong background in computer science or engineering. They work under the supervision of a computer help desk manager. If you ever feel that your problem or request is not being adequately addressed, please ask to speak to the manager.

Monitoring and solving problems

When computer helpdesk consultants are unable to provide instant answers, your query will be recorded and tracked in our helpdesk-on-line management and event recording system. They will have research on some questions from computer help desk analysts from many technical tools. Will be provided to senior technical staff in other university systems. Keep in mind that some of the questions are resolved, and some of the services provide involve more than one employee and may take some time. The status of your query or request for service can be determined at any time by our on-line system, HOMER.

What is UVic ?

The University of Victoria (UVic) is a public research university located in Greater Victoria, British Columbia, Canada, located in the municipality of Oak Bay and Saanich. They founded in 1903 in the province of British Columbia and has its roots in Victoria’s College, the first secondary and secondary institution.

In 2010, the university acquired a six-hectare Queens-wood campus from Sisters St. Ann and converted it into a national laboratory. They also have a offsite study center at Jeanne S. Simpson Field Studies Resource Center in Lake Cowichan.

What services does University of Victoria offer ?

Together, Student Services (STSV) provides a comprehensive range of programs and services that support conditions for student success and retention and foster a healthy environment for students to engage and thrive in their learning and development.

• Academic Advising Centre
• Centre for Accessible Learning
• Counselling Services
• Health Services
• International Student Services
• Multifaith Services
• Residence Services
• Orientation
• Office of Student Life
• Financial aid
• Academic planning
• Resuming studies
• UVic Orientation

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